Overview
Client is USA Based, world-class health care institute. They are as a leader in preventive medicine since 40-years. They are on mission to completely eradicate heart disease and stroke.
Business Challenges
The client struggled with several challenges while handling invoices:
- Processing high volume of invoices in different formats, from various vendors per month
- Manually processing the invoices with repetitive, time-consuming tasks
- Manual errors in invoice processing
- Huge number of Data entry to different softwares
- Difficult and time consuming to identify data mismatch
- Sending large number of email communications and approvals
Therefore, the client wanted a fast, efficient, and error-free way to process them.
Solution Provided
RPA Unicorn provided solution using O365 tools like,
MS Outlook
SharePoint
Power Automate
AI Builder
Dataverse
PowerApps
Power BI
MS Teams
It leveraged Optical Character Recognition (OCR) and Natural Language
Processing (NLP) to read incoming invoices in different formats (For example,
PDF, images, and paper).
It transferred the extracted information to the relevant systems, performed the
invoice parking process in SAP using the Master Excel file as input T-codes, and
generated a final report including the status.
It also provided a facility to mail it to the users.
Benefits
The client received significant benefits by using the RPA solution, that includes:
Faster invoice processing with a 99% processing rate and a 99.5% success rate
Easy data extraction from unstructured formats like PDF, images, paper, etc., and its conversion into structured formats
Elimination of repetitive tasks related to invoice parking in the ERP system by RPA bots
Increase in employee productivity by freeing them up for more high-value tasks
Readily available reports to all stakeholders including the finance team for quick and informed decisions